Legal Secretary 1

The Legal Services Program at Montana State Hospital is responsible for providing legal representation for patients in commitment proceedings, advocating on behalf of patients, periodically interviewing individual patients, reviewing patients’ treatment records, and ensuring that patients’ legal rights are protected.  This position will provide legal assistance to the attorney to ensure an efficient delivery of legal services.  This position will also perform administrative duties associated with daily office functions and management of the six-person Mental Disabilities Board of Visitors.

Essential Functions:

Assist in daily office functions for the Legal Service Program                                             

·       Prepare and draft various documents and letters.

·       Organize and maintain case files.

·       Perform office support functions, such as answering phones, mailing and opening correspondence, ordering supplies and making copies.

·       File all necessary legal paperwork and court documents.

·       Track all pending court cases.

·       Update attorneys’ and court calendars and schedules appointments.

Assist lawyer, patients, and treatment units in the resolution process                                   

·       Maintain regular contact with all Treatment units.

·       Review all requests for assistance with Lawyer.

·       Review, complete, and compile all pertinent records and documentation.

·       Interview appropriate hospital staff and patients.

·       Ensure patients understand all issues relevant to their concerns by explaining policies and the law and answering questions to help patients understand and feel comfortable with the process.

·       Respond promptly to all questions, complaints and requests for assistance from consumers, MSH patients or the public.

·       Work with MSH staff to arrive at appropriate resolutions to concerns surrounding clinical treatment and legal rights and other issues.

Assist at grievance, forensic review, and involuntary medication review hearings    

·       Meet with patients prior to hearing and answer any questions.

·       Prepare or present evidence at hearing.

Assist Board of Visitors Executive Director with assigned administrative duties      

·       Arrange travel, lodging, and meals for scheduled Board of Visitors (BOV) site inspections.

·       Prepare folders and other materials as needed for site inspections.

·       Assist in site inspections and interview appropriate staff and patients.

·       Prepare and document findings from site inspections and staff/patient interviews.

·       Assist with any other duties as designated by Executive Director.