Internal Controls Coordinator

Job Overview: The State Internal Control Coordinator acts as a liaison between the Governor’s Office and Montana state agencies.  This position will work with all branches of state government to ensure agencies have an awareness of their state and federal compliance oversight responsibilities.  The coordinator will work with Executive Branch agencies to help identify the risk of noncompliance with state and federal regulations and  the risk of fraud, waste, and abuse in state government, design internal control procedures addressing state and federal compliance requirements, and assist with testing those controls, as needed, to help ensure agencies continue to comply with state, federal, and financial reporting requirements.  The State Internal Control Coordinator will also help agencies develop, implement, and track corrective action responses to state and federal audit recommendations and assist the Governor’s Office of Budget and Program Planning with the preparation of the state’s annual Schedule of Expenditure of Federal Awards report and the biennial Montana Single Audit Report.

Essential Functions:

• Act as a liaison regarding state and federal compliance responsibilities among agencies, the Legislative Audit Division, legislative oversight committees, and the Governor’s Office
• Work with agencies to address risk from fraud, waste, and abuse due to inadequate staffing levels, turnover in key positions, regulatory requirements, management pressures, and other sources
• Provides training, as appropriate, in risk assessment and internal control procedures
• Work with agencies to design internal control tests and perform internal controls tests, as appropriate
• Help agencies develop, implement, and track corrective action responses to legislative audit, federal program audits, and the agency’s own internal audit recommendations
• Assists with Montana’s federal Single Audit compliance requirements, including preparation of the state’s annual Schedule of Expenditures of Federal Awards (SEFA) report

Qualifications - External

Knowledge, Skills and Abilities:

• Knowledge of agency risk assessments and internal control processes
• Prior experience managing state and federal financial compliance audits
• Experience with Federal Uniform Guidance requirements, including cost allocation plans
• Excellent communication skills, both with oral presentations and written communications
• Demonstrated ability to work collaboratively, including training of colleagues
• Ability to work independently, with minimal supervision, to satisfy job duties and effectively manage one’s own time.
• Good understanding of state and federal compliance requirements and the various Montana state agency programs, missions, compliance requirements, and internal control procedures