Office Coordinator - Montana Heritage Commission (Part Time)
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- 25141601 Requisition #
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- 7 hours ago Post Date
THIS POSITION IS POSTED UNTIL FILLED WITH THE FIRST REVIEW OF APPLICATIONS ON JULY 25, 2025.
About the Department
The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about us here.)
About this Position
The Montana Heritage Commission preserves and manages historic resources in Virginia City, Nevada City and Reeder’s Alley and promotes the appreciation of history through quality visitor experiences.
The MHC Office Manager position reports to the Executive Director and is responsible for managing daily office operations, including but not limited to:
· Managing office filing systems and records management
· Monitoring and maintaining office supplies and machines
· Providing general customer service to MHC clients
· Creating documents as needed
· Corresponding with a variety of stakeholders
· Managing standard operating procedures and training other staff
What are we looking for?
Education and Experience:
· High school diploma, college degree preferred.
· Minimum of 2 years of applicable experience performing a variety of office support.
· Alternate combinations of education and experience will be considered on a case-by-case basis.
· (It would pique our interest if you had experience with tourism, fundraising, marketing, history, real estate or project management!)
Competencies:
Knowledge of:
· State agency processes or related office environment.
· Office support functions and database management.
· Contract management and vendor communications.
· Financial tracking, bookkeeping or accounting.
· Business research and creative problem solving.
Ability to:
- Establish and maintain effective working relationships both internally and externally with a diverse group of individuals.
- Provide outside-of-the-box solutions and work creatively with limited resources.
- Write and review administrative and operational reports and records.
- Deliver excellent organizational and communication skills, attention to detail, and work collaboratively in a fast-paced, community-centered environment.
How to apply
Apply online by submitting your resume. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)
Benefits
· Look here to see the additional benefits! They include:
o Work/life Balance
o Health Coverage
o Retirement plans
o Paid Vacation and Sick Leave and Holidays
o And more…
· Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
Other important information to be aware of
· Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application.
· If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.
This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Montana Heritage Commission offices will be required. Multiple locations - Helena or Virginia City. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.
