Grants Contracts Coordinator

REQUIRED SKILLS AND COMPETENCIES:

• Written communication and proposal development: Develop clear, persuasive, and well-structured grant applications, reports, and supporting documents.
• Research and analytical thinking: Identify funding opportunities, analyze requirements, and synthesize complex information into actionable proposals.
• Organization and project coordination: Manage multiple grants, timelines, and competing priorities while maintaining accuracy and attention to detail.
• Collaboration and stakeholder engagement: Work effectively with internal teams, community partners, and government entities to gather input and align priorities.
• Compliance and regulatory awareness: Interpret and apply grant requirements, contracts, and policies to ensure accountability and proper use of funds.
• Time management and adaptability: Produce high-quality work under tight deadlines and adjust to changing priorities and funding cycles.

MINIMUM QUALIFICATIONS (Education and Experience)

• Demonstrated experience developing written materials such as grant applications, proposals, reports, or other structured documents that require clarity, accuracy, and persuasive communication.
• Experience coordinating projects or programs that involve multiple stakeholders, timelines, and compliance requirements.
• Experience researching, interpreting, and applying policies, contracts, funding requirements, or regulatory guidance.
• Strong organizational skills, with experience managing multiple priorities and meeting deadlines in a fast-paced environment.
• Proficiency with standard office software, including word processing, spreadsheets, and email systems, and the ability to learn new systems as needed.
• A bachelor’s degree in a relevant field (such as public administration, communications, business, or a related area) or equivalent experience.

HOW TO APPLY FOR THIS OPPORTUNITY:

A complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed.

Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.

Tip: When attaching your resume, cover letter or other required documents you must mark the attachments as “RELEVANT” or we will be unable to view your documents.

Required application materials:

• Cover Letter - Your Cover Letter should explain how your experience and education meet the identified required skills and competencies, with examples that demonstrate your qualifications.
• Resume - include all work experience you have held that would help you qualify for this position, including duties, dates of employment.

Only online applications will be accepted. By applying online, you can receive updates and monitor the status of your application.

All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents.

If you need an accommodation with the application process, please contact the HR office.

BENEFITS:

Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great state here.

See our other incredible benefits here. These are some of our benefits just to name a few:

• Work/life balance with hybrid schedules or partial telework may be available within the state of Montana.
• 38 paid days off a year including vacation, sick leave and holidays.
• Military leave: You’ll get up to 15 days of military leave with full pay.
• Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises.
• Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click here to learn more.
• Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more.
• Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary.  A third optional 457(b) deferred compensation plan is also available. – Click here to learn more.
• Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click here to learn more!
• Career progression, training opportunities and room for professional growth.
• State employee discounts at various businesses across the state.

*This position may be covered by a Voluntary Employee Beneficiary Association (VEBA)

E-Verify: This agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/