Financial Section Supervisor

At the Department of Environmental Quality, our ultimate goal is to champion a healthy environment for a thriving Montana. DEQ employees are the heart of our organization. We value the people and invest in their professional growth, promoting a culture of cross-agency collaboration as we find solutions to the environmental challenges we face. DEQ values – leadership, accountability, customer service, efficiency, excellence, and decision making – are fundamental to our work. Come be a part of the Department of Environmental Quality!

The AEMD Financial Section Supervisor position includes a career ladder for professional development and pay

progression. This position may be eligible for occasional telework.

The Section Supervisor is responsible for the day-to-day operations of the section.

- Oversees division-wide fiscal operations supporting the division's programs and activities to ensure they are carried out at the lowest practical cost.

- Participates in the Executive Planning Process by coordinating the process within the division and providing information to bureau chiefs and section supervisors.

- Identifies overall division issues and prepares the budget and justification for those issues.

- Works with the division administrator and the bureau chiefs to develop final funding priorities and resource allocations

- Develops and prepares the executive biennial budget for the division.

- Responsible for all aspects of the budget preparation process including presenting the budget to the department's director and deputy director, working with the Office of Budget and Program Planning (OBPP) and the Legislative Fiscal Division (LFD) to justify the budget and resolve any problems with the budget.

- Ensures that budget requests comply with statutes, rules, plans and procedures.

- Prepares or oversees the preparation of fiscal reports pertaining to the division's programs for the division's management staff, the director, OBPP, LFD and the legislature.

- Coordinates fiscal note preparation for the division.

- Manages the division's appropriations consistent with legislative intent.

- Develops and monitors the annual financial plan for the division, allocates resources to each bureau based on federal grants, and discuss the status of plans in meetings with bureau chiefs and the division administrator.

- Presents the financial plan to the administrator and bureau chiefs and takes the lead in presenting the approved financial plan to the director and deputy director.

- Ensure budgets in the financial plan become the budgets in the Statewide Budget and Accounting System.

- Monitors the division's budget throughout the year to ensure the division is operating within budgetary guidelines, anticipating and responding to various funding challenges.

- Coordinates, reviews, and approves division responses to state and federal audits, advises bureau chiefs on procedures to address audit exceptions, and monitors the subsequent implementation of audit recommendations.

- Provides information and prepares responses to questions from auditor during audits that are then submitted via CSD Financial Manager.

- Reviews, analyzes, directs, and evaluates fiscal processes and procedures, and potential budget strategies/solutions that would reduce risk and create efficiencies, effectiveness, and productivity; develops fiscal services performance standards.

- Oversees and ensures protocols are in place for review of all contracts, task orders, and amendments for services offered.

- Provides leadership in contract and grant administration to make sure contract implementation and payments are completed in a fair and efficient manner.

- Ensures division follows the Montana Code Annotated (MCA) state contracting and procurement laws, rules, and procedures to establish contracts and be able to advise division programs on financial requirements, in line with leadership and direction from the Financial Services Contract Officer.

- Reviews or directs staff to evaluate contracts for content and completeness, and to ensure that the work expected is described clearly, services received or rendered are in line with cost, and that proposed expenditures comply with budgets, program plans, and grant requirements; and monitors contract and task order implementation to ensure that contract amounts are not exceeded.

- Supervision

- Develops relationships and fosters communication among diverse groups with the intent of finding mutually beneficial solutions to problems; handling complaints, settling disputes, and resolving conflicts.

- Identifies staffing needs and coordinates appropriate job descriptions, recruitment, and hiring practices; manages staff performance.

- Ensures a service-oriented approach and continually seeks ways to improve efficiency, customer service, and overall section effectiveness.

- Upholds a culture of safety and respect by serving as a role model for staff, communicating DEQ safety policies and procedures, and supporting job-specific safety training for staff.

- Establishes priorities and develops strategies to achieve performance targets; directs work and assigns work tasks of individual staff, monitors progress, negotiates, and compromises to achieve goals.

- Serves as the link between staff and management ensuring consistent communication including information regarding impacts of proposed projects, program changes, or legislation.

- Leads staff to accomplish goals by clearly and effectively communicating priorities and expectations, developing and coordinating annual work plans, providing meaningful and timely feedback, assisting staff to consider implications of actions, implementing professional growth plans, and implementing the bureau and section strategic plan.