Administrative Support Supervisor (10200)
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- 25141458 Requisition #
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- Jul 07, 2025 Post Date
To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov.
The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Disability Employment and Transitions Division.
This position supervises at least 2 Administrative Assistants who coordinate the scheduling of VRBS applications and appointments in the local VRBS office. Responsibilities include 1) Working with the VRBS Executive Leadership team in policy and procedure development and implementation 2) Providing technical assistance and training to statewide VRBS administrative support professionals; 3) Creating, proofreading, and editing documents; 4) Leading Administrative Professional Team meetings; and 5) Developing VRBS procedures. Additionally, this position performs duties relating to fiscal management of obligations and payments to Community Rehabilitation Providers (CRPs), colleges and universities, medical providers, and others.
Why Join DPHHS
Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.
The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.
Qualifications for this Career Opportunity
- Knowledge of administrative support and office management practices and techniques for establishing and assigning work, and supervision of staff.
- Leadership skills to provide clear directions, technical assistance, and guidance.
- Ability to use reason and logic to recognize and solve problems
- Analytical skills to understand complex data requirements.
- Meet minimum qualifications:
- High School Diploma or the equivalent.
- Two years of administrative assistance or office support experience.
- Two years of supervision experience.
How to Apply
To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.
- Cover Letter - Please describe your experience working with people who live with disabilities.
- Resume
Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.
Additional Information
This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.
This position is open until filled with frequent screening of applicants.
