Administrative Asst. 2

JOB OVERVIEW:  The purpose for this position is to assist the Director of Outreach with supporting Outreach Consultants, managing day to day activities, tracking of student records, support event organization, create fliers, schedule meetings, scan and fax documents, etc. 

Breakdown of Essential Responsibilities: (depending on successful candidates skill, could possibly change):

Maintain database of student information
Monitor referrals to Outreach Consultants
Create documents
Schedule meetings
Manage email list-serves
Event organization
Monitor referrals to MSDB Campus
Compile consultant data
Compile student data
Maintain and organize digital and physical records
Track inventory of materials 
Order and distribute Outreach Supplies
Notify consultants of incoming mail, faxes and other materials
Use Sign Language to communicate with students and staff who are deaf, hard of hearing, blind, low vision or deaf/blind. (The successful candidate must have the ability to learn basic sign language skills)

Knowledge, Skills and Abilities: (Required for the first day of work)

Knowledge of general office procedures, telephone\cell phone communication, copy machine, laminator, computer applications including Google, Word and other software.
General organizational skills.  
Must possess the skills to comprehend instructions.  
Must be able to successfully deal with stressful situations and perform multiple tasks with multitude interruptions.  
Other combinations of education and experience which could provide this knowledge, skills and abilities will be evaluated on an individual basis.