Administrative Assistant

What are we looking for?

Meet Minimum Education and Experience Qualifications: 

High School diploma; and two years’ office administration experience. Alternate combinations of education and experience will be considered on a case-by-case basis.

Preference will be given to candidates with specific experience in:

• Successful administrative support for boards, councils, and committees.

Competencies:

Knowledge of:

• Office management practices and procedures

• Confidentiality procedures

• Working knowledge of Microsoft Office software

• Effective customer service methods and techniques

• Data and records management

Ability to:

• Draft professional and technical written communications and correspondence to include formal reports, letters, and memos.

• Use and manage virtual meeting platforms to conduct meetings in accordance with open meetings laws.

• Supports day‑to‑day office operations with accuracy, professionalism, and confidentiality.

• Demonstrates strong attention to detail and excellent organizational skills.

• Handles confidential information with discretion.

• Provide exceptional customer service and enjoy working in a team environment.

• Build trust and credibility in constructing effective working relationships with a variety of individuals.

• Manage varying deadlines and multiple projects; responding positively to changes in direction, priorities, responsibilities or assignment.

• Keep large projects, involving multiple parties, moving forward and delivered on time.

• Provide guidance and instructions to other agency staff.

• Organize a dynamic workload and meet established deadlines.

Does this sound like you?

Please tell us how and why by submitting your resume and cover letter. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system.  You only need to upload the requested documentation.)

What can you expect from us in return for your hard work?

Ø  Look here to see the additional benefits!  They include:

o   Work/life Balance

o   Health Coverage

o   Retirement plans

o   Paid Vacation and Sick Leave and Holidays

o   And more…

Ø  Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. 

The Department of Administration participates in E-Verify to confirm employment eligibility.  After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification.   For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.

• Only online applications are accepted.  By applying online, you are able to receive updates and monitor the status of your application.